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Administrator, DC Logistics

Location: Geyserville, California

Job Summary: The Family Coppola is a high-energy, professional workplace dedicated to offering outstanding customer service, while having fun along the way. We are looking for individuals who share our passion and commitment to creating an unforgettable experience for our guests. The primary functions of the Logistics Administrator is to provide administrative and logistical support for the bond and DTC operations.


Reasonable Accommodations Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


Essential Duties and Responsibilities:



  1. Administration: (60%)
  • Communicates with Customer Service on bond order releases and special requests
  • Prints pick tickets, Bill of Ladings and pallets count sheets for released orders
  • Communicate via email and phone with carriers
  • Schedule outbound loads with carriers
  • Email or call employees who have packages pending pick up
  • Email end of day outbound schedule, on hand report and finalized pick tickets and BOLs
  • Assist the Bond Logistics Coordinator as needed with shipments to and from Biagi, FCW and VDW West
  • Maintain a filing system for shipped pick tickets and BOLs
  • Assist as request with performing transaction in JDE and WMDB
  • Assist with routing requests to specific DC departments including canning and bottling
  • Update metrics utilizing Microsoft Excel
  • Support Sr. Distribution Center Logistics Coordinator by communicating via email and phone to both internal and external customers
  • Support Sr. Coordinator Distribution Center with routing requests


  1. Operations and Logistics: (20%)
  • Assist DC staff with cycle counts both in Bond and DTC operations as needed
  • Coordinate the wine movement and distribution for monthly off the press and grapevine programs
  • Pick and pack outbound orders as requested
  • Move pallets and products utilizing pallet jack and/or forklift
  • Assist as needed with processing inbound shipments and receipts
  • QC outbound orders as needed


  1. Leadership: (10%)
  • Be a positive example in professionalism and performance to the warehouse team
  • Assist with training existing staff, newly hired associates and seasonal temps
  • Make suggestions for improvements in efficiencies and safety to your supervisor
  • Be the team resource for questions and concerns, and escalate when necessary


  1. Safety: (10%)
  • Maintain a safe working environment within the warehouse
  • Keep all areas in clean and orderly condition
  • Ensure process and procedures support employee safety
  • Lead monthly tailgate meetings as requested
  • Report any safety related concerns to your supervisor


Supervisory Responsibilities: N/A


Job Requirements: (Please indicate the minimum required.)



  • High School diploma preferred and/or at least two years’ warehouse experience required, with experience managing inventory and coordinating high volume fulfillment


Knowledge, Skills & Abilities:  Computer proficiency in MS Office. Experience with inventory software, UPS world ship, ShipCompliant and truck scheduling preferred


  • Accuracy - Ability to perform work accurately and thoroughly
  • Analytical Skills - Ability to use thinking and reasoning to solve a problem
  • Communication, Oral - Ability to communicate effectively with others using the spoken word
  • Communication, Written - Ability to communicate in writing clearly and concisely
  • Creative - Ability to think in such a way as to produce a new concept or idea
  • Customer Service - Ability to take care of the customers’ needs while following company procedures
  • Decision Making - Ability to make critical decisions while following company procedures
  • Delegating Responsibility - Ability to allocate authority and/or task responsibility to appropriate people
  • Detail Oriented – Must be thorough in all aspects of the position
  • Initiative - Ability to make decisions or take actions to solve a problem or reach a goal
  • Innovative - Ability to look beyond the standard solutions
  • Leadership – Ability to influence others to perform their jobs effectively and to be responsible for making decisions
  • Motivation – Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability
  • Organized - Possessing the trait of being organized or following a systematic method of performing a task
  • Problem Solving - Ability to find a solution for or to deal proactively with work-related problems
  • Project Management - Ability to organize and direct a project to completion
  • Resource Management (People & Equipment) - Ability to obtain and appropriate the proper usage of equipment, facilities, materials, as well as personnel
  • Safety Awareness - Ability to identify and correct conditions that affect employee safety
  • Team Builder – Ability to convince a group of people to work toward a goal
  • Time Management - Ability to utilize the available time to organize and complete work within given deadlines







Physical Demands:







10 lbs or Less




11 – 20 lbs




21 – 50 lbs


Reaching Outward


51 – 100 lbs


Reaching Above Shoulder


Over 100 lbs








12 lbs or Less


Squat or Kneel


13 – 25 lbs




26 – 40 lbs


Working at the computer


41 – 100 lbs



N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0-2.5+hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5-5.5+ hrs/day)


Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Other Physical Requirements

  • Experience with related warehouse safety procedures is required
  • The employee will occasionally need to move heavy equipment or stand on a ladder
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus


Work Environment:

  • Employees are required to wear closed-toe shoes with good support every day
  • Employees are required to follow company established uniform and presentation standards
  • Must work in environmental conditions that include, but not limited to:
    • Wet and humid environments
    • Indoor environmental conditions with temperatures ranging from 55F to 65F due to wine storage
    • Exposure to noise, fumes, dirt, chemicals, odors, waste and dust



  • Forklift Certification
Posted: May 04, 2020

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